Learn how to receive goods from suppliers and update inventory in ServX Pro.
Receiving Process
- Navigate to Procurement → Purchase Orders
- Open the purchase order to receive against
- Click "Receive Goods"
- Verify the receiving warehouse
- Enter quantities received for each item
- Note any discrepancies (damaged, short shipped)
- Add reference number (delivery note, tracking)
- Click "Save" to complete receiving
Receiving Options
Full Receipt
Receive all items on the PO at once. Quick option when delivery matches order exactly.
Partial Receipt
Receive only some items. PO remains open for subsequent deliveries.
Over Receipt
Receive more than ordered. System will warn but allow if configured.
Reject Items
Mark items as damaged or incorrect. Creates record for supplier follow-up.
Batch & Serial Tracking
For products with batch or serial number tracking:
- Enter batch numbers during receiving
- Scan or manually enter serial numbers
- Set expiry dates for batch-tracked items
- Track lot numbers for traceability
After Receiving
Stock levels are automatically updated
Goods receipt note is created
Cost prices are updated if different
Ready for supplier billing
Tips
- Always verify quantities against delivery notes
- Document any damages immediately with photos
- Complete receiving before putting stock away